How to set up an Event
To set up a new event, go to Pupils > Event Management and click on Add New Event. You can then enter the name of the event, the type (selecting the type as Club will cause any charges or payments…
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How to set Attendance Patterns
Attendance Patterns can be used to automatically set specified sessions with a selected attendance code if they are known to be absent ahead of time on a regular basis. By navigating to Office > Registration > Attendance Patterns, these can…
How to analyse attendance in Cohorts Report
The Cohorts Report, found in Analysis > Cohorts is a powerful report which enables a wide range of information to be displayed, side-by-side and separated into a variety of cohorts within your school. Attendance can be displayed by opening Display…
How to analyse individual pupils’ attendance
In each pupil’s profile, there is an Attendance tab on the left-side menu that will show a table of the pupil’s herringbones between the selected date range. To select a date range, either choose a preset from the dropdown or specify…
How to analyse attendance from a previous year
In order to analyse attendance from previous terms, go to Office > Registration > Attendance Analysis and set the required date range – either from the pre-sets in the dropdown, or the start and end date beside it. That and…
How to Copy Groups or Classes
Pupil Asset / Horizons allows to you create groups or classes for a new academic year quickly by copying existing ones. Please note, it is recommended that you only copy groups or classes to a new academic year if the…
How to add family addresses
When adding an address to Pupil Asset/Horizons, that address entry creates its own ID in the system’s database. This can then be used to link all family contacts for that pupil or family member that the new address has been…
How To Create A Report To Show Learner FAM / SLT Information
Schools, academies and independent schools that have received the School-Led Tutoring (SLT) grant are required to complete a Year-End Statement before the 16th September 2022. This statement must detail the total amount of money that has been spent on SLT…
How to add users to a class
Staff member’s set up in Pupil Asset can be added to a class that will then allow them to take registers for the class they are assigned to. The same can also be done with any other type of group.…
How to amend Staff details
Many basic staff details are kept under the Edit section of a staff member’s record, which can be navigated to from either the Search function in the Navigation bar, or from Admin > Staff. The details included on the Edit…
How to manage Staff Access
In compliance with the General Data Protection Regulations (GDPR), schools have full control over who can access various elements of the system. User Access Hierarchy User Access Levels (UALs) run in a hierarchy on Pupil Asset, with each level being…
How to manage Staff Contracts
Staff contracts are added in each user’s profile, under Salary & Contracts, and sectioned into either Active or Inactive; active being for those that have a start date in the past and either no end date or one in the…
Importing KS2 TA and Tests from Primary Assessment Gateway
Key Stage 2 (KS2) statutory data can be downloaded from the Primary Assessment Gateway in order to import into Pupil Asset / Horizons. In order to import into the system, the downloaded information needs to be in CTF format Importing…
Creating pupil herringbone attendance reports (Registration Certificates)
Individual pupil attendance ‘herringbone’ reports can be printed en-masse via Office > Reports. Select the ‘Registration Certificate’ report from the Office Reports menu: Use the filter block to select a year group / class to run the reports for (please…
Switching to the new ELGs in the Early Years
A guide to switching to the new Early Learning Goals used in the Early Years Foundation Stage from 2020 onwards.
Read MoreHow to enter Learner FAM Code and Learner FAM Hours
Learner FAM information is required for the Spring and Summer 2022 Census. This information can either be entered at a pupil level or via Multi Edit in Pupil List. Adding at pupil level: To enter via the Pupil Profile, select…
Managing the Spring Census 2022
The Spring census includes information specific to this term and is more fleshed out than the Autumn specification. Data iItems included in the upcoming census range from Admissions Appeals, Pupil Reconciliation and Class Activities, income-based Free School Meals taken, School…
How to manage payments.
Pupil Asset offers a simple system for requesting and accepting payments from parents. This can be used to pay for: Dinners Events and trips Breakfast clubs After-school clubs School shop How do payments work? Parents make payments using a debit…
How to store and manage documents in Pupil Asset
Storing documents in Pupil Asset is a great way to make them securely available to all staff, specific users and even parents. Documents can be created and saved for pupils, groups, staff or the school as a whole and can be created in Pupil…
How to cleanse medical records for migration to Pupil Asset MIS
SIMS holds medical data in many fields therefore these need tidying/cleansing/merging before being imported into Pupil Asset. We will provide you with a partially cleansed export from SIMS. We ask you to go through the file and complete it so…
How to use email history and the ‘Warning List’ to troubleshoot email issues
We know how important it is for schools to know that parents are receiving the communications they send out. To help with this, we store every email you send via Pupil Asset under Messaging > Email > History. Here we show…
How to merge duplicated staff members
This routine can be used post-migration to merge staff that have been duplicated. Duplicate staff are created when there is a discrepancy between the staff details that already exist on Pupil Asset and those that existed on your previous MIS…
How to create pupil reports
Learn how to use Pupil Asset MIS' in-built pupil reporting suite. Creating and publishing end of year reports has never been easier.
Read MoreHow to use the Pupil Log
A quick guide to using Pupil Asset's Pupil Log feature.
Read MoreHow to optimise Pupil Asset – proxy issues
Find out how to optimise the speed of Pupil Asset by checking your school's server settings.
Read MoreHow to optimise Pupil Asset – Browser issues
Find out how to optimise the speed of Pupil Asset by checking these four important things, all related to you internet browser.
Read MoreHow to rescue deleted pupils
Accidentally deleted a pupil? Don't panic! Follow these instructions to get them back.
Read MoreHow to create NSIX Emails (Norfolk schools only)
Learn how to create an export file to send to Norfolk County Council ICT Shared Services.
Read MoreParents and / or Carers who are not receiving emails or are unable to login to the App or Portal
A complete guide to support parents/carers who are not receiving emails or who are unable to login to the Parent Portal or APP
Read MoreHow to manage passwords
A comprehensive guide for Pupil Asset users to support with setting and managing passwords.
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