How We Help: Creating Labels

We know that when you come to use Pupil Asset you don’t think about using Pupil Asset, you think about what you are using Pupil Asset for. So we’re starting a series of blogs which explain how we help you to do the things that you do!

Creating labels 

We know that labels are not the first thing that you think of, but whether it’s for work books, visiting pupils or letters to staff; creating and printing labels shouldn’t be something that you have to think about. It’s a task that Pupil Asset makes easy and straightforward for office staff. 

In Pupil Asset, navigate to Office > Reports, where you’ll be given the choice of Staff or Pupil labels. 

Let’s take a look at Pupil Labels…

Your Filters control which pupils will appear on your labels; you can filter by year, class, after school club, or you can use other demographic data to change the pupils you have selected.

Then you can use your Display Options to select different sizes of label sheet. You can include a number of different fields like address, pupil name amongst others. If you we don’t offer it as default, you can use a free text field to include what you need to. Additionally, any details can be customised so that they appear in a certain order, and labels can be made for any amount of pupils you require. 

We know how much of a problem printing labels can be for office staff so we added this functionality to make it easier for you.

Top Tips: 

Once you have the labels you’d like to print, You’ll need to set the margins to none in Print Preview, or the print out won’t line up with the labels on the label sheet. 

If you are concerned, a useful trick is to do a test run using a sheet of paper the same size as your label sheet, lining up the printed out sheet with the label sheet and holding it up to a light. If they both line up, you’re ready to print the labels. If it doesn’t, then it’s worth adjusting the text alignment in Display Options; generally it is good practice to use a centre or right alignment.

Please be aware that you’ll need to be an Admin level user (or above) to be able to print labels.

For more detail, read our how to guide.

If you want to know how to place photos on your labels, click here.

If you’re interested in more information about Pupil Asset, or you’d like to request a demo, fill in our contact form and we’ll happily show you how we can help your school.